Poster Printing Guidelines for SSR Poster Session 2019

Dates and Deadline:

During the week of Aug. 5th, 2019 , OIT will NOT take any signup for poster printing appointment. All poster printings for Summer Science Poster Session on Friday, August 9thth will be submitted as PDF files using this Form . Your department or your research group may have different timeframes of when your poster should be ready but the deadline for poster printing submission is set as follows (Due to a large volume of poster printing in such a short time, any late submissions will not be guaranteed to be printed on time for the Poster Session):

Thursday, Aug. 8th: All poster printing must be submitted via this Form by the 8AM deadline
Friday, Aug. 9th: Your poster will be ready for pickup at CET in Sawyer Library after 12PM

Only one copy of each poster can be printed. Typos & mistakes do not qualify for a reprint. Please examine a proof of your poster either on 8 1∕2 x 11 or on 11 x 17 paper to ensure everything appears correct before submitting for printing via this Form!

Poster Size:

Poster size will be with a maximum width of 36″, one side, paper is on a roll of 36” in width so the other side can be longer, but the recommended poster size is 36” by 36″ (or less).

PDF File Name:

The file name of PDF submitted for printing via this Form needs to include your username plus your Dept. (e.g. for John Doe of Physics Dept, the file name will look like jd1_phys.pdf). If there is an issue opening the file submitted via this Form , you will be contacted.

Software for Poster Design:

There are many different software available for poster design but the most popular ones are Microsoft PowerPoint and Adobe InDesign. Just pick one that’s best for you. If you use PowerPoint to create your poster, make sure you set the size of your PowerPoint to be either the recommended size (36” by 36″) or your preferred size. By default, PowerPoint slide is set for printing on 8 1∕2 x 11 paper. Make sure to convert your final version to a pdf file to be submitted.


OIT has a campus license for which provides in­depth, self-­paced instructional videos for a wide range of topics and software including Adobe InDesign and Microsoft PowerPoint. Information on signing up/signing in for is available at

If you have specific questions or require assistance, please plan on visiting the STC helpdesk in the CET area of Sawyer Library. Issues that STC can’t handle will be directed to ITS.