Software and System Acquisition Process

The Office for Information Technology is here to help you when a new system or software is needed for the College.  We’ll consult and help make sure all the relevant parts of your request for support and funding are covered.  This includes building the needs case, determining total costs and funding sources, authentication needs, integrations with other systems, and more.  This takes a bit more time in the early phases, but typically saves a lot of time and stress for your project.

It is best to reach out at the very beginning of your search, to get started contact your liaison or any of us in OIT.  This form is a guide for the process, we’ll work closely with you to gather information and answer all the questions.  Here are some of the steps we’ll work through together:

  • Needs analysis – what problems are you trying to solve?
  • Environmental scan – what solutions exist, what do other colleges use, does Williams own software that can do this?
  • Review options – beyond just functionality, we’ll look at accessibility, security, and more
  • Find funding sources and secure funding
  • Contract review and negotiation
  • Project planning – timelines, resources needed
  • Implementation

We look forward to working with you!