Printing Posters & Flyers

  • Academic posters

    Anything larger than 11" x 17" is considered a poster.

    The ITech plotter is available to the campus to print academic posters, for example, posters used for conference presentations, departmental thesis poster sessions, research poster sessions, class assignments, etc. Personal images, decorative posters or posters to promote events can be printed at the Office of Print and Mail on campus, or using commercial print services from area or online businesses. If you're not sure where to go, contact the ITech liaison to your department or email [email protected]

    For larger academic poster sessions or class printing projects please refer to this libguide.

    Plotter Location & Appointments

    The plotter is located on the second floor of Sawyer Library, Room 244, in the Center for Educational Technology. Plotter appointments are required for all poster print jobs to make sure that someone will be available to help.  Regular appointment slots are:

    Monday 2pm - 4pm
    Tuesday 2pm - 4pm
    Wednesday 2pm - 4pm
    Thursday 2pm - 4pm
    Friday 10am - 12pm

    The 30-minute poster printing appointment is ample to print most posters, but assumes your poster is ready to print. For help creating your poster or finishing your poster layout, please ask for a Student Technology Consultant at the CET Support Desk. Posters will be printed on double-weight matte paper, with a maximum width of 36" (one side, paper is on a roll so the other side can be longer).

    To make a printing appointment use this Google calendar: click on the grey button "CET Print Room Appointment" for the 30-minute appointment time you want.

    Appointments should be made at least 24 hours in advance.

  • Printing vs. Copying

    For large batches, consider having copies made by Print Services - it's far less expensive than printing.  Contact John Shea by phone or email: 413-597-2022 /  [email protected] for more information.

    Printing Flyers

    Standard letter sized flyers (8.5″ x 11″) can be printed on any public printer on campus.  If you need a tabloid size flyer (11″ x 17″ ), you can use one of these printers:

    • 241 Center for Educational Technology (in new Sawyer)
    • 201 Jesup

    All print jobs are routed through PaperCut so you will need sufficient funds for large jobs.

    Tips for flyer printing:

    • Go to the location to print! You should print a single copy first, to check that the formatting and the colors are as expected before printing a large batch. The CET color printer is on a release station so you must be present to print. There is also help on hand in the CET.
    • Be sure to set the correct paper size in the Page Set Up of the document as well as in the printer dialog box.
  • Dates and Deadline:

    During the week of Aug. 5th, 2019 , OIT will NOT take any signup for poster printing appointment. All poster printings for Summer Science Poster Session on Friday, August 9thth will be submitted as PDF files using this Form . Your department or your research group may have different timeframes of when your poster should be ready but the deadline for poster printing submission is set as follows (Due to a large volume of poster printing in such a short time, any late submissions will not be guaranteed to be printed on time for the Poster Session):

    Thursday, Aug. 8th: All poster printing must be submitted via this Form by the 8AM deadline
    Friday, Aug. 9th: Your poster will be ready for pickup at CET in Sawyer Library after 12PM

    Only one copy of each poster can be printed. Typos & mistakes do not qualify for a reprint. Please examine a proof of your poster either on 8 1∕2 x 11 or on 11 x 17 paper to ensure everything appears correct before submitting for printing via this Form!

    Poster Size:

    Poster size will be with a maximum width of 36″, one side, paper is on a roll of 36” in width so the other side can be longer, but the recommended poster size is 36” by 36″ (or less).

    PDF File Name:

    The file name of PDF submitted for printing via this Form needs to include your network id plus your Dept. (e.g. for John Doe of Physics Dept, the file name will look like jd1_phys.pdf). If there is an issue opening the file submitted via this Form , you will be contacted.

    Software for Poster Design:

    There are many different software available for poster design but the most popular ones are Microsoft PowerPoint and Adobe InDesign. Just pick one that’s best for you. If you use PowerPoint to create your poster, make sure you set the size of your PowerPoint to be either the recommended size (36” by 36″) or your preferred size. By default, PowerPoint slide is set for printing on 8 1∕2 x 11 paper. Make sure to convert your final version to a pdf file to be submitted.


    OIT has a campus license for which provides in­depth, self-­paced instructional videos for a wide range of topics and software including Adobe InDesign and Microsoft PowerPoint. Information on signing up/signing in for is available at

    If you have specific questions or require assistance, please plan on visiting the STC helpdesk in the CET area of Sawyer Library. Issues that STC can’t handle will be directed to ITS.