Google Groups

Google Groups are a service from Google that provides discussion groups for people sharing common interests.  Google Group Directions and Help. Google Groups will now be used for ALL Williams email lists.  In the past we needed to use LISTSERVS for lists that had subscribers who used non-Williams email addresses.  This has now changed so we are now able to offer Google Groups for ALL email list requests.

Google Group Requests:

When filling out the form, please read through the Help sections carefully since you may select from a variety of options that will affect the way that your list works.  Your request may take a few days to process- you’ll be notified via email when your Google Group is ready.

Note:  Students requesting an email group must be affiliated with a Registered Student Organization. The listing of current RSOs/groups can be found here: https://student-life.williams.edu/student-involvement/student-organizations/#current-listing-of-rsos. If you are a Student Group that is not an RSO please contact Campus Life for assistance.

  • Google Group Request - Fac/Staff

    • Who should we contact if there are questions on setting up this Google Group (ideally the person filling out this form)?
    • The name you enter below will be the list's email address. It must contain 3-16 characters and contain only letters, numbers, and '-' or '_'.
    • Only one owner is required: You must enter your Williams email in short form (ex. [email protected]) or the Google Group will not recognize you as an owner. Remember that owners are not automatically subscribed to the list and must subscribe in order to receive postings.
    • Is the existence of this list confidential? Public? Limited to Williams? If Public, its existence will be shared with Internet users & web search engines? Service - List is advertised only on the local Google Group. Yes - List is NOT disclosed electronically to public. No - List IS advertised electronically to the Internet
    • Public - Anyone can send mail to list. Service - Anyone with a Williams email address can send mail to list. Private - Only members can send mail to list. Recommended if confidential (above) is NO. Editor - Only Editor (moderator) can send mail to list.
    • Open - Anyone can subscribe to the list, owners will be notified. By Owner- Subscription requests are forwarded to owners. An owner must add members. Closed - Subscription requests are denied. Owner must add all members.
    • ACK - Brief acknowledgement message is sent to sender. NOACK - No acknowledgement is sent to sender.
    • REPRO - Sender receives a copy of message as sent to list. NOREPRO - Sender does NOT receive a copy of message as sent to list.
    • List - Reply-To is set to the list address, therefore all members of the list will receive the reply. Best for discussion lists. Sender - Reply-To defaults to the sender's address, but any Reply-To address set by the sender's mail client will be respected. Best for announcement type of lists.
    • Who may obtain the members' names and e-mail addresses? Public - Anyone can review. Private - Only members can review. Owners - Only owners can review.
    • If list archiving is turned on, archives of all messages sent through the list are available either on the archive web pages or via e-mail commands (see the documentation). By default, archives are grouped by month; contact [email protected] if you require weekly or daily grouping. - No, Do NOT archive messages. - Yes, Do archive messages.
    • Any comments or questions about your list setup.
  • Google Group Request - Student

    • Registered Student Organizations can use this form request a Google Group only if their information is current and up to date with the Office of Campus Life. The listing of current groups can be found here: https://student-life.williams.edu/student-involvement/student-organizations/#current-listing-of-rsos.

      If you are a Student Group that is not an RSO please contact Campus Life for assistance.

    • Who should we contact if there are questions on setting up this Google Group (ideally the person filling out this form)?
    • The name you enter below will be the Google Group's email address. It must contain 3-16 characters and contain only letters, numbers, and '-' or '_'.
    • Please enter the Registered Student Organization that is associated with this group.
    • Only one owner is required: You must enter your Williams email in short form (ex. [email protected]) or the Google Group will not recognize you as an owner. Remember that owners are not automatically subscribed to the list and must subscribe in order to receive postings.
    • Is the existence of this list confidential? Public? Limited to Williams? If Public, its existence will be shared with Internet users & web search engines? Service - List is advertised only on the local Google Group. Yes - List is NOT disclosed electronically to public. No - List IS advertised electronically to the Internet
    • Public - Anyone can send mail to list. Service - Anyone with a Williams email address can send mail to list. Private - Only members can send mail to list. Recommended if confidential (above) is NO. Editor - Only Editor (moderator) can send mail to list.
    • Open - Anyone can subscribe to the list, owners will be notified. By Owner- Subscription requests are forwarded to owners. An owner must add members. Closed - Subscription requests are denied. Owner must add all members.
    • ACK - Brief acknowledgement message is sent to sender. NOACK - No acknowledgement is sent to sender.
    • REPRO - Sender receives a copy of message as sent to list. NOREPRO - Sender does NOT receive a copy of message as sent to list.
    • List - Reply-To is set to the list address, therefore all members of the list will receive the reply. Best for discussion lists. Sender - Reply-To defaults to the sender's address, but any Reply-To address set by the sender's mail client will be respected. Best for announcement type of lists.
    • Who may obtain the members' names and e-mail addresses? Public - Anyone can review. Private - Only members can review. Owners - Only owners can review.
    • If list archiving is turned on, archives of all messages sent through the list are available either on the archive web pages or via e-mail commands (see the documentation). By default, archives are grouped by month; contact [email protected] if you require weekly or daily grouping. - No, Do NOT archive messages. - Yes, Do archive messages.
    • Any comments or questions about your list setup.

Other Types of Email Lists:

Old Google Group and LISTSERV Deletion:

When you no longer need a listserv or Google Group, please e-mail [email protected] to request its removal.

In the message please provide

  • your name
  • phone number or other means of contact, in the event we have questions
  • the name of the Google Group or listserv(s) to be removed

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