Email

College Listserv Instructions

Listserv uses A listserv is a technology that enables mass distribution of emails. Williams uses listservs to send official college messages to pre-defined groups within our community: all faculty, all staff, all students, etc. Please direct any questions about the technology to [email protected] The main Williams listservs are available… Continue reading »

Alumni Email Forwarding

The Office of Alumni Relations offers graduates FREE email forwarding. Those who registered for email forwarding are provided  with a single permanent Williams email alias. To manage your email forwarding go to Eph Network. Need help? Email [email protected] or call (413) 597-4151. For more information: http://alumni.williams.edu/articles/emf/  … Continue reading »

Yet Another Mail Merge – YAMM

YAMM – Yet Another Mail Merge Yet Another Mail Merge is a mail merge program that works within gmail and is available to all member of the Williams community. One advantage is that it bypasses the existing 100 recipient limit that Google implements on IMAP connections, which is what Outlook… Continue reading »

Using MailChimp at Williams

Several departments at Williams College use the service MailChimp to send newsletters and announcements out to both on-campus and off-campus subscribers. MailChimp is not a mailing list, it’s an e-mail marketing tool best used for ‘one to many’ formal announcements and newsletters. It’s advantage over a Google e-mail… Continue reading »

Email Absence Notice

Setting Up Automatic Replies (Absence Mail and Auto-reply) Open Gmail. In the top-right, click the gear icon (Settings). In the drop-down list select “Settings”. Remain in the “General” tab and scroll down to the Vacation responder section. Select “Vacation responder on”. Fill in the date range, subject, and message. You… Continue reading »

Setting Your Browser as Default Email Handler

When you click on an email link in a Web page or email message your computer will open a new ‘compose window’ with the email address in the To: line. The program used to compose messages is determined by the Default Mail Handler for your computer. Below are… Continue reading »

Using POP Instead of IMAP with Williams Gmail

Using POP with Williams Gmail is not recommended. Special instructions for people using email in POP mode (rather than IMAP). Log into Gmail from your browser: Click the gear icon  in the top right corner. Select Settings. Click the Forwarding and POP/IMAP tab. Select Enable POP for all mail (leave the other… Continue reading »

Saving/Migrating Email and Docs when leaving Williams

What happens to my Email and Documents?: Faculty Accounts are disabled three months after leaving the college.  Forwarding and auto-reply are disabled one year after leaving. See  Automatically forward emails to another account for instructions on how to forward Williams email. Staff Accounts… Continue reading »

Forwarding Incoming Emails to a non-Williams Account

There are several important concerns to consider when automatically forwarding incoming emails to another account: For Faculty and Staff Faculty and staff are urged to refrain from forwarding their Williams’ Gmail to an external email account if what they communicate about is subject to other legal or policy requirements related… Continue reading »

Accessing Multiple Google Accounts

If you go to google.com or email.williams.edu you may find that you are already logged in to a personal gmail account. You can either log out of the personal account and then into the Williams account, or you can simply log in to the Williams account and have both accounts… Continue reading »

2 Factor Authentication

Hackers want your password and it can be exposed through a number of methods like phishing, a compromised computer or through a data breach at another service like LinkedIn. Did you know we have a system available that will prevent people from accessing your Williams google account even if they… Continue reading »

Google Groups

Google Groups are a service from Google that provides discussion groups for people sharing common interests.  Google Group Directions and Help. Google Groups will now be used for ALL Williams email lists.  In the past we needed to use LISTSERVS for lists that had subscribers who used… Continue reading »

Email Overview and Access

Williams College provides employees (faculty and staff) and students each with an email address.We use GMail (G Suite) as our email provider. Email Address formats Your email address is in the format [email protected]  That is the address you will use to log in. You can also receive email… Continue reading »

Why OIT does NOT allowlist domains

What is a “allowlist”?  A allowlist is a “free pass” through any of our email protection defenses. The allowlist lists “trusted sources” which lets them through so email from those addresses are not blocked as spam. Spammers (or Phishers) take advantage of typical… Continue reading »

Filtering Email With Your Mail Client

In this climate of increased spam you may find it useful to permanently filter email you receive from a specific source. Different email clients do this in different ways, listed below are some examples from common clients. If the “From” address is consistent you can create a rule to move… Continue reading »