Alumni Email Forwarding

The Office of Alumni Relations offers graduates FREE email forwarding. Those who registered for email forwarding are provided  with a single permanent Williams email alias. To manage your email forwarding go to Eph Network. Need help? Email [email protected] or call (413) 597-4151. For more information:  … Continue reading »

Yet Another Mail Merge – YAMM

YAMM – Yet Another Mail Merge Yet Another Mail Merge is a mail merge program that works within gmail and is available to all member of the Williams community. One advantage is that it bypasses the existing 100 recipient limit that Google implements on IMAP connections, which is what Outlook… Continue reading »

Using MailChimp at Williams

Several departments at Williams College use the service MailChimp to send newsletters and announcements out to both on-campus and off-campus subscribers. MailChimp is not a mailing list, it’s an e-mail marketing tool best used for ‘one to many’ formal announcements and newsletters. It’s advantage over a Google e-mail… Continue reading »

Mac Mail Setup

To set up your Google account in Mac Mail for the first time If this is the first time you’re connecting an account to Apple Mail select “Google” and add your username ([email protected] and password), there rest is pretty much automatic. For help in troubleshooting your current settings we have the specific… Continue reading »

Email Absence Notice

Setting Up Automatic Replies (Absence Mail and Auto-reply) Open Gmail. In the top-right, click the gear icon (Settings). In the drop-down list select “Settings”. Remain in the “General” tab and scroll down to the Vacation responder section. Select “Vacation responder on”. Fill in the date range, subject, and message. You… Continue reading »

Saving/Migrating Email and Docs when leaving Williams

Faculty Email accounts are disabled three months after leaving the college.  Forwarding and auto-reply is disabled one year after leaving. See  Automatically forward emails to another account for instructions on how to forward Williams email. Staff Email account is disabled on the separation date.  Forwarding to a… Continue reading »

Email Setup on Outlook

This guide provides the steps needed to use Outlook with Williams Gmail Open Outlook Click File Tab | Info | Click Account Settings | Account Settings Click the New button Click E­mail Account | Next Select “Manually configure server settings or additional server types”: Next Select… Continue reading »

Email Setup for Androids

To use the native Google Apps mail, contacts, and calendar apps on your Android, you need to sign in to your college Google account. Instructions below are for users with a Nexus or Google Play edition device running Android 4.2 or higher. If you’re using a different device, your setup… Continue reading »

Outlook: Recreate Contact Groups in Gmail

Here is a pretty simple way to recreate Outlook contact distribution lists to Gmail. It’s manual and has to be done one group at a time, but better than having to create them manually. In Outlook, compose an email to the list that you want to replicate. In the To… Continue reading »

Setting Your Browser as Default Email Handler

When you click on an email link in a Web page or email message your computer will open a new ‘compose window’ with the email address in the To: line. The program used to compose messages is determined by the Default Mail Handler for your computer. Below are… Continue reading »

Forwarding Incoming Emails to a non-Williams Account

There are several important concerns to consider when automatically forwarding incoming emails to another account: For Faculty and Staff If you are considering forwarding your Williams’ Gmail account to a non-Williams-provided email/Gmail account, please be aware that these email accounts may not offer the same security or privacy that your… Continue reading »

Using POP Instead of IMAP with Williams Gmail

Using POP with Williams Gmail is not recommended. Special instructions for people using email in POP mode (rather than IMAP). Log into Gmail from your browser: Click the gear icon  in the top right corner. Select Settings. Click the Forwarding and POP/IMAP tab. Select Enable POP for all mail (leave the other… Continue reading »

2 Factor Authentication

Hackers want your password and it can be exposed through a number of methods like phishing, a compromised computer or through a data breach at another service like LinkedIn. Did you know we have a system available that will prevent people from accessing your Williams google account even if they… Continue reading »

Initial Account Setup Directions

Once HR has notified you that your account has been created you will need to call Client Services at 413-597-4090 to receive a temporary password and your Williams Network Account username. (The directions below also apply when you need help re-setting a forgotten password, students may call the Student HelpDesk at 413-597-3088) Once you… Continue reading »

Google Groups

UPDATE: Google Groups will now be used for ALL email lists.  In the past we needed to use LISTSERVS for lists that had subscribers who used non-Williams email addresses.  This has now changed so we are now able to offer Google Groups for ALL list requests. Google Group Google Groups:… Continue reading »

Email Overview

Google Apps for Education (GAE) Williams College uses gmail as its email provider Email Addresses Williams provides emails addresses in the format: [email protected] and [email protected] The Login ID for email is the combined username +    (this directs the Google server to the Williams College domain) All  user… Continue reading »


What is the IronPort? All incoming and virtually all outgoing email (with the exception of listservs) pass through the IronPort appliance. The IronPort is the main filtering mechanism for spam and email virus filtering. To check what has been filtered from your acount go to: How does… Continue reading »

Why OIT does NOT whitelist domains

There used to be a time when there was no such thing as spam email in the way we know it today.  Back then, referring to an email as spam usually meant that someone you knew had sent you a message that wasn’t of interest to you.  There were no… Continue reading »

Filtering Email With Your Mail Client

In this climate of increased spam you may find it useful to permanently filter email you receive from a specific source. Different email clients do this in different ways, listed below are some examples from common clients. If the “From” address is consistent you can create a rule to move… Continue reading »