Google no longer provides unlimited storage for educational institutions. Why? Cloud storage requires servers and electricity. And, as data traffic grows, so will the use of fossil fuels. Growing cloud resources are particularly energy intensive accounting for 4% of global electricity consumption and 1% of global greenhouse… Continue reading »
As Seniors are about to leave be aware any Google files they have created for your department, group or during collaboration need to have ownership changed. As accounts are deleted those files go away even if they have been shared. The same is true for accounts of Faculty, Staff and… Continue reading »
Macs at Williams are set up to use Time Machine as a backup solution. Computer drives don’t fail often but it does happen and laptops can be damaged or stolen so having a backup in place is important. Even if most data is stored in your email, on… Continue reading »
On primary computers issued by OIT we provide backup solutions for you. For macOS we provide an external usb hard drive for use with Time Machine . It should be preconfigured if you received the computer from OIT. All you need to do it connect the drive to the computer… Continue reading »
1 – Google drive via web browser. We’re all familiar with this. It’s all in the cloud, nothing stored locally. You can open and edit Google docs. Non-google files for the most part would need to be manually downloaded to open and edit them, for example a Photoshop… Continue reading »
Google Shared Drives are shared spaces where groups (teams) can easily store, search, and access their files from anywhere. Unlike files in My Drive, files in Shared Drive belong to the team instead of an individual. Even if members leave Williams, the files stay in place so your team can… Continue reading »
With our new Windows File services it’s easy to recover files yourself. It is also possible to recover entire folders and their contents, but we recommend you let OIT do that. Contact Client Services at x4090 or [email protected] for assistance. To recover a file that has been deleted… Continue reading »
You can set up a block of appointments on your calendar that other people can reserve. For example, professors can invite their students to reserve time during office hours each week. Appointment slots are useful when you don’t know who needs to meet with you, but you want to make… Continue reading »
Did you know that you can set a time limit on folders and files that you share via Google Drive? More information can be found here: https://support.google.com/drive/answer/2494893 When you share any file or folder in Google Drive with another user, the shared links will work forever unless you manually… Continue reading »
Transfer Ownership of a Single Document In the document’s sharing settings: Go to the document’s sharing settings First make the desired owner an Editor (if they are not already) Save Change their role to Owner Detailed Instructions are available in the Google support article: Transfer File Ownership Transfer… Continue reading »
On Windows computers, connecting to the Windows file servers requires authenticating (logging in) with: ad_williams\username. The file server can be mapped to a drive letter: From the Computer window select Map Network Drive (or right click on Network) Enter the full path… Continue reading »
From the Go menu select: Connect to Server Type in smb://<servername>.williams.edu <servername> could be files1, files2 or files3 depending on where you need to connect. A list of server names and the volumes on them is available hat this link: Drive-mappings-on-the-new-microsoft-file-servers (Click the… Continue reading »
Servers and Volumes mapped to the noted Windows servers (Active Directory) College network file servers changed from Novell to Microsoft. The overall naming convention also changed from personal names (e.g. Hector) to a basic numbering scheme (e.g. Files2) Short summary Files1 have Achilles’ and Athena’s Volumes… Continue reading »
There are some instances where access to another department’s drive is granted to an individual and the drive mapping needs to be done manually. Choose your OS for directions: NOTE: If you are off campus you will need to make a VPN connection before connecting to a network drive. Continue reading »
What happens to my Email and Documents?: Faculty Accounts are disabled three months after leaving the college. Forwarding and auto-reply also end at that time. See our guide for instructions on how to set up auto-reply or forward for those three months. Staff Accounts are disabled… Continue reading »
Google's Online Documentation Meet Drive Using Drive For Work Help Center View your Storage Usage What is Williams College Google Drive? Williams College Google Apps are a set of… Continue reading »
Data Classification Policy and Usage Guidelines Whether you study, teach or work at the College, you possess information that should be protected from exposure. Personal information has a lot in common with money – it has value, whether it’s your SSN, bank account number, or account usernames & passwords. These… Continue reading »
You can use Dreamweaver to access web site files on our non-WordPress server (unix.williams.edu). File transfer settings (FTP/SFTP) Important note: If you are trying to transfer files from a computer not on the campus network (e.g., from home or on the road), you must connect to the campus network using… Continue reading »
There are many resources available to college faculty and staff when working remotely. Some are straightforward and require no configuration, while some require prior setup or further consideration. These are resources you can access from anywhere, with any computer or tablet: Google Apps for Education (Email, Calendar, Drive, Docs, Sheets… Continue reading »
What to back up There are two types of files: Data files that you create (Word documents, Excel spreadsheets, pictures, etc.) Programs that you use to create your work (Word, Excel, Photoshop, etc.) and Operating System files (Windows or Mac OS) There is no need to backup the program files;… Continue reading »
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