Using Webex - audio/video online conferencing

OIT hosts the online conferencing software Cisco Webex.  Webex is very similar to Skype but since it is hosted here, it tends to be more reliable and has more functionality than Skype.  Webex has both video and audio capabilities but you do not need to use the video function.  You can use Webex just for conference calling.  If you are interested in using Webex, we will need to activate your account in that system. Please contact OIT by emailing [email protected] or you can submit the request through our ticketing system:

Below are the steps for using Webex to schedule a meeting:

  1. Go to and login with your [email protected] and email password.
  2. Click Schedule and enter all of the information you need to pass along to those you are inviting, they will receive an email with this information.  Participants do not need to have Williams email addresses.
  3. The attendee will have the email with the meeting number which is needed to join the meeting.
  4. Click Schedule It at the bottom and its done.

Attendees, and yourself, will receive an email like this:

Hi Terri-Lynn Superneau,

Seth Rogers is inviting you to this WebEx meeting:

All Important Meeting
Host: Seth Rogers

When it’s time, join the meeting from here:
Join the meeting (which is a clickable link to the meeting)
When: Tuesday, April 7, 2020, 2:00 pm (1 hr), Eastern Daylight Time (New York, GMT-04:00).
Access Information
Meeting Number:
996 535 783
(This meeting does not require a password.)
Audio Connection
413-597-5555 (WebEx Meeting)
Access Code:
996 535 783

You can schedule the meeting as far ahead of time as you want to.  Attendees will receive an email reminder and, if they use gmail, it will be added to their calendar when they accept.


Updated 4/7/20 by Terri-Lynn Hurley