Apps & Software

Creating and Combining PDF Files

There are many situations where you need to convert documents or images to PDF format.  Fortunately, there are now quite a few tools and methods available to do both. Adobe Acrobat DC The College licenses Adobe Creative Suite for use on College-owned faculty and staff computers and lab computers.  Adobe… Continue reading »

Google Meet Grid View

Would you like to see all the participants in your Google Meet?  By default Google Meet has a limit of four video feeds in a grid at one time. This simple to install extension expands that to all of the guests.  To install: Using the Chrome… Continue reading »

Google Meet: FAQs for Instructors

Google Meet is a video conferencing system built into your Williams account and it integrates with your G-Suite Calendar and Gmail. Getting Started Q: How do I start a Google Meet video meeting? Q: How do I compare Google Meet and Zoom? Q:… Continue reading »

Remote Computer Access

Remote Access allows you to connect to your on campus computer from a computer off campus. for instructions click the OS that matches what you are using on campus. Windows 10 To remote into your Williams issued Windows 10 computer from a computer off campus follow these steps: On… Continue reading »

Adobe Creative Cloud Suite

The Adobe Creative Cloud Suite is available to all current Williams faculty and staff employees directly from Adobe. Employees are able to sign in and download Adobe CC apps on both personal and OIT issued computers. Each user is entitled to two activations per account. Software can be installed on… Continue reading »

Using Webex – audio/video online conferencing

OIT hosts the online conferencing software Cisco Webex.  Webex is very similar to Skype but since it is hosted here, it tends to be more reliable and has more functionality than Skype.  Webex has both video and audio capabilities but you do not need to use the video function.  You… Continue reading »

Microsoft Office 365 – Office 2019 Suite

Microsoft Office 365 for all Student, Faculty and Staff’s “personal” computers: Williams College provides Microsoft Office 365  for use to all enrolled students and employees at Williams. Besides online versions of the Microsoft office suite, Office 365 currently allows for downloads of the latest Office suite… Continue reading »

Using MailChimp at Williams

Several departments at Williams College use the service MailChimp to send newsletters and announcements out to both on-campus and off-campus subscribers. MailChimp is not a mailing list, it’s an e-mail marketing tool best used for ‘one to many’ formal announcements and newsletters. It’s advantage over a Google e-mail… Continue reading »

Log into Student Records System from outside of the US

If you are having difficulty trying to log into your Student Records System account outside of the United States Example: If the “Login” button is written in a language other than English and you cannot log in. The error message says that the language you selected is not provided,… Continue reading »

Last modified on August 9, 2020

Student and HR System Passwords

The PeopleSoft Student and HR Systems have specific password requirements. Password Format: Minimum of 8 alphanumeric characters, one or more of which must be a digit. The password is case-sensitive. Login Attempts: After 10 consecutive unsuccessful login attempts your account will be locked out, at which point you must contact… Continue reading »

Student Records System Help Links

Password Help – Help with changing Student Records System passwords and forgotten passwords Browser Information – Information about supported web browsers and versions Help for Students and Alumni (Note: Alumni of the Class of ’05 and later can log in to the Student Records System) Help with… Continue reading »

Last modified on August 9, 2020

Administrative System Project Definition Form

OIT AIS Project Definition Form Use this form to describe your project. This will help the OIT Administrative Information Systems group evaluate it properly and determine what resources will be required to make it a success. If you are unclear about how to fill in this form, contact your… Continue reading »

EMS Room Scheduler

https://roomscheduler.williams.edu EMS Room Scheduler is used campus-wide for managing use of classrooms, labs and many meeting rooms. Important Notes Requests for usage of classroom spaces during academic-year hours cannot be considered until after class schedules are loaded into the system. This typically happens within the first… Continue reading »

Last modified on August 9, 2020

Human Resources System

https://ephr.williams.edu The Human Resources System provides access to the following: For Students View Paycheck, W-2 Payroll Forms Time Reporting For Faculty View Paycheck, W-2 Payroll Forms Time Reporting & Approval Address & Phone Updates Emergency Contact Updates Benefits Information Student Employment Hiring Information Employment Opportunities Note: As… Continue reading »

Last modified on August 9, 2020

Web Browser Information for HR and Student Systems

NOTE: Versions higher than the certified version are likely to work as well Supported Web Browsers for Student Records & HR Apple Safari releases (8, 7, 6) Google Chrome release (35) Microsoft Internet Explorer releases (11, 10, 9) Firefox 2 release (30, 24) The core administrative systems are optimized for desktop use but the following mobile browsers are supported Apple iOS 9-5 Safari Mobile What if my browser is supported but isn’t working? Try these steps 1. Clear any cookies. (Directions) 2. Make sure you are accepting cookies. 3. Exit completely from your web browser and try logging in again. Internet Explorer 10 notes 1. In core administrative applications under certain conditions, the activity “spinner” may continue to spin and otherwise do nothing. Turning on IE compatibility mode will fix this. You can tell if it’s on if the “torn page” icon (visible at the top right of the browser window) is blue. Turn it on (or off) by clicking the torn page. Continue reading »

Last modified on August 9, 2020

Financials System

https://finance.williams.edu The Financials system provides these services and information: Budgeting Financial Reports Journal Entries Payment Requests Purchasing Cards  … Continue reading »

Student Records System

https://sarah.williams.edu The Student Records system provides these services and information: For Students Course Registration Grades & Transcripts Course & Exam Schedules Personal Information Advisors, Holds & To-Do’s Tutoring Account Information Financial Aid Information Williams Transport For Faculty Advisee Information Enrollment Information Grant… Continue reading »

Last modified on August 9, 2020
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