What happens to my Email and Documents?:
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Accounts are disabled three months after leaving the college. Forwarding and auto-reply also end at that time. See our guide for instructions on how to set up auto-reply or forward for those three months.
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Accounts are disabled on the separation date. Forwarding to a personal account is not allowed. If an auto-reply message is needed please have the supervisor contact OIT at [email protected] to request one.
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After graduation, students will no longer receive new email in their Williams (gmail) account. Your Williams account including Email, G Suite files (Google Drive), and other Williams associated services (Adobe, Glow, etc) will be deleted on July 1.
See Alumni Email Forwarding for instructions on how to set up email forwarding which allows you to keep your short email address (e.g. [email protected]) and have it forwarded to a personal account.
What to do before my Email and Docs get turned off?:
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Anyone leaving the college should also set up an auto-reply message to let people know that your Williams email account will be ending and what new email address they should use to contact you in the future.
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We recommend using Google's own transfer tool to get your G Suite data (Drive, Email , etc) to a personal Google account More info here: https://takeout.google.com/transfer?pli=1
If you are unable to use Google Transfer here are some other options:
Google Takeout (create archives):
Use Google Takeout to create downloadable archives of your mail, calendar, documents and many other types of Google data
- Formats for each of the TakeOut items: https://support.google.com/accounts/answer/3024195
- Google Takeout FAQ: https://support.google.com/accounts/answer/3024190?hl=en
- How to back up and restore Gmail and Calendar files using Google Takeout
Manually Transfer/Export to a personal computer:
Use In App Data Transfer for the following apps only :
- Email: Gmail accounts offer an option to download all mail to your computer via POP or IMAP access with a local desktop client, such as Microsoft Outlook or Mozilla Thunderbird. For POP settings see: Copy-Williams-GAE-to-gmail.pdf
- Contacts: Each email account allows users to export the contacts list in a CSV or vCard format.
- Calendar: Google Calendar offers the ability to download an iCal file to your desktop (limited to calendars that are publicly shared), or you can download all calendars in your 'My Calendars' list.
- Drive: Google Drive lets you save your documents, spreadsheets and presentations to your hard drive in various formats.
- More Google applications: You can find additional information about moving data from other Google applications in the Google Accounts Help Center.
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Google Photos are a little different and there are several methods you can use to transfer them to a personal account: Google Photo resources
Or use Google Takeout
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Think about transferring ownership of the Drive documents and folders you have shared that may still need to be used after you leave.
Google provides directions on how to transfer ownership of individual documents. (Note: File ownership can only be transferred to other Williams accounts)
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As soon-to-be-graduates, you can migrate your Creative Cloud assets from school-assigned accounts to new Creative Cloud free membership accounts. Take the steps outlined here so you can take your assets with you, graduation.adobe.com.
Your new personal account is a Creative Cloud Free membership, which includes 2GB of storage. If your school account has more than 2GB of content, don't worry, all of your content will be migrated. However, you cannot add more content to the new personal account until storage space is freed up.
Keep in mind the assets will be transferred to a NEW Adobe ID , not an existing personal Adobe ID.
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