Understanding who can access your course in GLOW (Canvas), how you can add them, and what they are (and are not) allowed to do, is an important element for faculty to manage a course in GLOW.
- Registered Students. All officially registered students are automatically enrolled in the GLOW course. These data are automatically updated from PeopleSoft as students drop or add. Faculty should never have to manually drop or add official enrollments.
- Non-Williams Auditors. A person must have a Williams ID before being added to a GLOW course. Faculty wishing to grant course access to a non-Williams auditor must submit the Williams Affiliation Request Form on behalf of the auditor. Faculty will be able to use the generated ID to enroll the auditor in GLOW, and must share the generated ID with the auditor, who is responsible for contacting OIT for a temporary password to log in to GLOW.
- Instructions for Adding. Faculty can manually add and remove other users, from within the People page, including TAs, Auditors, and other roles (see details below). Use the +People button to launch the Add People dialog. Add users by their username (Login ID) or their full @williams.edu email. Add multiple users at once by pasting a list or column of usernames or emails. Select the Role and (optional) Section into which the user should be enrolled, and click the blue Next button. The next screen will either confirm that the users are ready to be enrolled, or present any errors. Click the blue Add Users button to complete the process. Users will be listed on the People page as "pending"; they will have to accept the invitation manually before their enrollment is complete. A user who ignores or declines the invitation will not be able to participate fully in course activities.
N.B.: Once a term has concluded, the ability to add users to a course is disabled.
A user can have 1 of 7 roles in a GLOW course, each with different levels and types of access. It is important for an enrolled user to have sufficient, but not excessive, permissions to engage as intended.
- Teacher: Users in this role can create, edit, and delete content; communicate with course members; grade students; add/remove users; and change some course settings.
- Student: Users in this role can view published content; submit gradable work; view their own grades; and communicate with course members.
- TA: Users in this role can edit course content and communicate with course members, but cannot view (nor edit) student grades.
- Grading TA: Users in this role cannot edit course content, but can communicate with course members, including posting course announcements, and view and edit student grades.
- Grader-Homework: Users in this role can only view Announcements and edit the Gradebook, but cannot access other course content or communicate with course members.
- Recording-TA: Users in this role can only participate in Announcements and Discussions, but cannot access other course content or view student grades.
- Designer: Users in this role can create, edit, and delete course content, but cannot edit grades, nor add/remove users. This role is suitable for an instructional designer or curriculum writer who will build, but not deliver, a course.
- Observer: Users in this role can view course content and participate in Discussions. This role is suitable for auditors and guests to participate in a GLOW course without earning course credit.
A typical GLOW course contains a single "Section", which is the set of enrolled users. However, it is possible for a GLOW course to contain multiple Sections: for example, 23F-PHIL-100-01 and 23F-PHIL-100-02. Faculty can create differentiated content (e.g. Assignments, Announcements, etc.) to be visible only to one Section and not others. Read about how to merge ("cross-list") multiple Sections into a single GLOW course.
A different mechanism for providing dedicated space and activities to arbitrary subsets of students is to create (sets of) Groups from within the People page. Using Groups creates new spaces in GLOW for students to manage and collaborate. Read more about Groups in Canvas.
N.B.: Sections, Groups, course activities (e.g. Discussions), and any 3rd-party tools (e.g. Perusall) can overlap and interact in complex and unexpected ways. Your department’s Academic Technology Consultant can be an excellent partner in implementing your specific pedagogical designs in the GLOW environment.
The Face Book is a Williams plugin on the People page, available to all course members, designed to help learn course members' faces and names. It converts the standard list into a grid of cards with enlarged photos. Learning Mode temporarily hides users' names, and reveals them on mouseover, for self-quizzing; the Shuffle option randomly rearranges the photos in the grid.