Announcements

Document 2 spam emails

In a new twist many people are receiving emails that appear to be from themselves with the subject “Document 2”. In some cases there is an attachment “Removed Attachment.txt” or “Document 2.zip” Please delete these emails. What are the easy ways to tell that these are fake? 1 – Most… Continue reading »

Phishing Phone Calls…

OIT has received reports of suspicious phone calls where the caller mentions a name on campus and a department.  As with suspicious emails that ask for information, the same guidelines apply to calls, texts, etc. Do not supply personal information, usernames and passwords. If you do receive a call that sounds… Continue reading »

Phishing Attempt-“Email Mentainance”

Another round of phishing has arrived in many Inboxes over the weekend.  The body of the email contains the follow: “Your email account has used 90% of its allowable storage space. Once your account exceeds the allowable storage space you will be unable to receive any email. ” The from… Continue reading »

The Human Resources system has a new look to it!

The Human Resources system has a new look to it, including the login page, which now has a blue background.  This is due to this weekend’s upgrade of the system. The URL continues to be https://ephr.williams.edu. We’d like to take this opportunity to remind faculty and staff to… Continue reading »

Issue Commands when voice typing in Google Docs

Posted by Google: 24 Feb 2016 11:33 AM PST In Google Docs, you don’t need to type to put words on a page—you can simply talk. But as any good employee knows, crafting an effective document takes a whole lot more than simply adding text. The process may… Continue reading »

February Security Post: concerns when traveling

People are frequently more vulnerable when traveling because a break from their regular routine or encounters with unfamiliar situations often result in less cautious behavior. And of course the locations you travel to may have higher rates of theft than Williamstown Ma. These five tips can help you protect yourself… Continue reading »

PeopleSoft Human Resources system upgrade starts Friday, 2/26

The PeopleSoft Human Resources system, including time reporting and approval capabilities, will be upgraded this weekend. The system will become unavailable at noon on Friday, February, 26th. It should be back online by Sunday evening. The URL for logging in will remain the same (ephr.williams.edu).  The login page background will… Continue reading »

Two new security features for Gmail coming soon

On February 9th, Safe Internet Day, Google announced two new security features to Gmail that will roll out to Google Apps customers in the coming weeks. First, users who receive a message from―or are composing a message to―someone whose email service doesn’t support an encrypted connection (TLS) will soon see… Continue reading »

Shared Google Drive phishing email

On Friday night we started receiving phishing emails asking a user to read a private message.  Following the link would take you to a fake Google login screen.  If you did try to log in to that page you will need to change your password right away. What are the… Continue reading »

Security awareness: Guard your privacy online

Educause has created an Annual Campus Security Awareness Campaign. Piggybacking on this program, OIT will present monthly security posts designed to help the Williams community work with technology in a safe and efficient manner. January’s edition (a few days late) is on online privacy. There are many precautions end users… Continue reading »

Newest SPAM- Subject: Mailbox Update

We have been receiving reports of many receiving these scam emails. You can simply delete the message. How can you easily tell this is a scam? The From address does not make sense. The subject line does not follow OIT standards. If you hover your mouse over the Click here link… Continue reading »

Extended absence greetings in the new phone system

OIT is changing the default action of an alternate greeting to not accept messages. In the old system you were able to record an extended absence greeting which did not allow the caller to leave you a message. In the new system, an alternate greeting is used but by default… Continue reading »

January workshop series

January 5, 10:00-1:00, Faculty House:  Grant-writing.  Jennifer Hermanski from the Office of Corporate and Foundations relations and the Dean of Faculty’s office will give an overview of funding opportunities both on and off-campus, and the resources we have to help you find appropriate funding agencies, as… Continue reading »

January workshop series

This January, the Dean of Faculty’s office is teaming up with OIT, the Library and the Office of Corporate and Foundation Relations to offer a series of workshops on a variety of tools and resources that you may not have had a chance to use yet.   The workshops will… Continue reading »

Enabling Voicemail to Email Notification

OIT is happy to announce the availability of voicemail to email notification. Please visit http://oit.williams.edu/telecommunications-upgrade/telecommunications-documentation/voicemail/ for instructions on how to enable the notification and the different options you have to configure some browsers to play back your messages. If you have any questions, please contact the Faculty Staff Support… Continue reading »

View functions in Google Sheets in your preferred language

Employees across the world use Google Sheets. Starting today, any user whose preferred language is set to English or one of 21 additional, supported languages will see functions in Sheets on the web and mobile in that preferred language. (Please note that some specific functions will continue to appear in… Continue reading »

Better search experience in Google Drive

When you store important files in Google Drive they’re not only safe, they’re accessible from any device. Finding these files again from any device should be super easy, so we’re rolling out a new search experience to get you better results — even faster. Drive lets you search… Continue reading »