How could you use AI in your work at Williams? Find out at one of our Gemini Idea Labs. We’re offering three options for an informal one-hour workshop designed for Williams staff to explore Gemini, Google’s AI assistant. Our focus is experimenting, not formal training. That means there’s no AI… Continue reading »
What’s been going on for the community and behind the scenes for the Workday project at Williams? Find out in our second quarter update letter. Simply head to our website and select the Project Updates tile to access our most recent letter as well as the archive of previous updates. Continue reading »
Recycle desktops, laptops, monitors, keyboards, mice, printers and other peripherals that connect to computers. Drop-off dates for 2025 are Thursday May 22 and Friday May 23 from 12:00-2:00PM, and Friday June 6 from 12:00-2:00PM. The drop-off location is the Facilities Storage Building behind the Tennis Courts. You will see signs to… Continue reading »
The Student Records System (Sarah) will be offline for routine maintenance today (May 19), between 5pm and 6 pm… Continue reading »
OIT will be upgrading the phone system between 4/28/2025 and 5/7/2025. During the entire upgrade period all services will remain available, with some minor exceptions listed below All updates will be posted under announcements on the OIT web page: https://oit.williams.edu/announcements/2025-phone-upgrade/ Monday (4/28/2025): Prep… Continue reading »
Workday does not have separate reports for the operating budget, student labor budgets, and temp compensation budgets. Student labor and temp compensation are considered a part of the overall budget to run a department for a year. You can still track how much has been spent on… Continue reading »
Welcome FirstYears! This guide will help you access your Williams account for the first time. You will use the link from Okta which will be sent to your personal email address to log in. — But before you do that, go to the App Store or Play Store on your mobile… Continue reading »
Fringe Benefits are a part of compensation, so they show up wherever there are student or temp budget lines. The college pays them, not your budget, so you’ve never seen them calculate before if you were managing budgets in PeopleSoft. Workday shows the calculations automatically, but it also makes it… Continue reading »
The Sarah, Ephr, Finance PeopleSoft systems will be unavailable on Saturday May 3, 2025 from 8:00am to 9:00am while maintenance is conducted. Continue reading »
You spoke and we listened, OIT is offering Advanced Google Apps trainings! We recommend that you either have attended our previous basic Google Apps workshop or are just savvy and are ready for a challenge. Please bring your college issued laptop to work on, however you can also… Continue reading »
With Okta, we have a flexible Multi-Factor Authentication (MFA) system that requires your username, password and another factor in order to access your account. One of the simplest factors to use is MFA Push, where Okta sends a message to the Okta Verify app on your phone… Continue reading »
There are over 450 different spend categories in Workday, and 278 expense items. Luckily, memorization isn’t required with our Expense Items and Spend Categories list. The list is updated three times a year in January, May, and September to add any new spend categories or expense items. The list is sorted… Continue reading »
In order to clear space in Google Drive for the incoming class of 2029 we need to delete old student accounts. This includes files and folders they created. Please check to see if you wish to save any soon to be deleted files. For example, if students did… Continue reading »
Most of us are guilty of the bad habit of password reuse. Spending time imagining complex passwords is hard enough. Managing them is a whole other thing! But to secure your accounts, you must long and strong passwords or passphrases that are unique to each site/service. At a minimum, please… Continue reading »
Every help article in Workday comes with a permalink (a link that will remain the same even if we update the content). Permalinks will only stop working if we delete a help article. Copying and pasting the permalink in a new tab will allow you to keep the article open while you… Continue reading »
On Saturday, April 12, 2025, at 10pm, the Williams College video streaming service, Panopto, also known as GLOW’s Course Media Gallery, will have a planned service outage for 3 hours. Please contact itsupport@williams.edu with any concerns. Continue reading »
We’ve all been there: you create a new expense report (or reimbursement report), add all your p-card charges, and realize there’s a typo in your expense report title, or you changed your mind and the charges you’re working on aren’t related to the header details at all. You don’t want… Continue reading »
If you have a P.O. set up in your budget, don’t forget to include the P.O. number in invoice submissions. The P.O. number makes sure that the invoice amount is matched with the correct obligated funds. Cost Center Managers, Reviewers, and Viewers can find P.O. numbers in the “Obligations” column… Continue reading »
OIT will be hard at work over Spring Break performing routine maintenance and upgrades. We have scheduled this to impact the fewest people. Science Building Network work Monday, March 24th, 2025, 8:00am to 8:30am OIT will connect switches in some of the science buildings to… Continue reading »
Type-to-search for the name of the cost center, WC Designated, or Gift in the search bar at the top of your Workday screen. Do not press “Enter” on your keyboard. Workday will suggest results in the pop-up under the search bar. Select the account with the label “Cost Center,” “WC Designated,” or… Continue reading »
Williams users may opt-in to a pilot of the Zoom AI Companion – it has features like meeting summaries & smart recording. If you want to try it, please follow the recommendations and learn how to enable it in this article. More Information… Continue reading »
Old or outdated task lingering in your Workday My Tasks? You can delete it! Please note that deleting an inbox task is permanent and cannot be undone by HR or Finance. Deleting a task does not notify anyone in the process that the task has been stopped. Open the task… Continue reading »
The DocFinity system will be down from 3:00pm – 5:00pm on Wednesday 3/12/2025 to complete the upgrade from this past weekend. Continue reading »
The DocFinity document management system will be down on Saturday March 8th, 2025 from 8:00am to 1:00pm to upgrade the system. Continue reading »
Are you new to Williams and need some Workday instruction? Are you trying a Workday task you haven’t had to think about in months? Book some time with Daelyn, our resident Workday trainer. In a no-judgement, low-stress environment, Daelyn can help you work through HR and Finance tasks. She’ll also… Continue reading »