Our first round was so popular OIT is offering more Advanced Google Apps trainings! We recommend that you either have attended our previous basic Google Apps workshop or are just savvy and are ready for a challenge. Please bring your college issued laptop to work on, however you… Continue reading »
You spoke and we listened, OIT is offering Advanced Google Apps trainings! We recommend that you either have attended our previous basic Google Apps workshop or are just savvy and are ready for a challenge. Please bring your college issued laptop to work on, however you can also use… Continue reading »
Our first round of Google Apps trainings was so popular we are running more! Learn best practices and tips and tricks for using your Williams College email, calendar, and Google Drive. We will begin with basic use and then get into some more advanced tools for increasing your… Continue reading »
Williams now uses Gmail’s built in mail merge tool as a replacement for Mail Merge With Attachments (MMwA). Please check out our full Help Guide on how to do a mail merge with the new built-in tool provided by Google. https://oit.williams.edu/help-guides/email/mail-merge-in-gmail/… Continue reading »
To recover Google drive space for the college old student accounts are being deleted. Prior to leaving Williams students were informed on the correct way to save personal data – either Google Transfer, Google Takeout, saving files to a computer or sharing and then making copies. It may be the… Continue reading »
Old student accounts will be deleted to reduce Google Drive storage by January 2024. Files to be deleted have been labeled “PENDING DELETION,”. To save any files or folders with the pending deletion label email [email protected] by Nov 30. Inactive accounts need to be deleted to reduce Google… Continue reading »
Inactive accounts will be deleted to reduce Google Drive storage by January 2024. Files to be deleted have been labeled “PENDING DELETION,”. To save any files or folders with the pending deletion label email [email protected] by Nov 30. Inactive accounts need to be… Continue reading »
OIT is cleaning up old student accounts. Are there files owned by former students that should be transfered to you or your department before then? Did a former student work for your department or create academic files of record? The class of ’23 accounts close the first week of July… Continue reading »
Senior accounts close on July 1 and will be deleted shortly after. If a Senior created Google content like Docs for your department, or for academic collaboration it will be necessary to have files they created (and therefore own) transfered to an individual or to a Shared Drive for… Continue reading »
Welcome FirstYears! This guide will help you access your Williams account for the first time. You will use the link from Okta which will be sent to your personal email address to log in. — But before you do that, go to the App Store or Play Store on your mobile… Continue reading »
Declutter Your Digital Life: a training for digital sustainability + space organization… Continue reading »
Former student and employee Google accounts will be removed to reduce college data use. If you need files owned by these accounts, be aware of your options for retention. https://oit.williams.edu/help/google-drive-and-email-storage-at-williams/ Google Drive and Email Storage at Williams Google no longer provides unlimited storage for educational… Continue reading »
Sick of endless back and forth to find a time to meet with someone? Google Calendar’s Appointment Schedule is a great option for you! With it you can create a page where others can book time with you. More: https://oit.williams.edu/itech-posts/glow-faq/glow-communication/appointment-scheduling-tools/#appointment-schedule… Continue reading »
Registered Student Organizations will still be able to request a Shared Drive as these are logical places to store organization files. As owners and managers graduate the data will remain for the next years group. There will be a limit of 15gb storage so care must be used if storing… Continue reading »
Process for managing data when an employee changes departments within Williams When a Williams employee changes departments (for example someone going from the Office for Information Technology to the Facilities department), Google shares, drives, calendars, email aliases and lists need to be manually changed. The employee, supervisor and possibly department… Continue reading »
Google Data Storage Google is placing a quota for drive storage on all educational institutions starting July 1st. Why? More data requires more servers and more electricity, consuming more energy; Google is hoping to limit this growth. Because of this, student accounts at Williams are being limited to 15GB, which… Continue reading »
A recent Chrome browser update is generating two new pop up messages. The first is a warning on “managed” accounts. The message states “Your organization will manage this profile”. The message is misleading. Williams, as a Google Education site, does manage our @williams.edu Google accounts but does nothing with Chrome… Continue reading »
As Seniors are about to leave be aware any Google files they have created for your department, group or during collaboration need to have ownership changed. As accounts are deleted those files go away even if they have been shared. The same is true for accounts of Faculty, Staff and… Continue reading »
Google Calendar can automatically alert people as they are composing a message to you that you are out of the office. It can also automatically decline meetings when you are away. Setting this up is simple – start by creating an all day appointment in your… Continue reading »
To protect your information, Google is making links to files in Google Drive more secure. This update will change links (URLs) used for some Drive files shared in 2017 and prior. On July 26, 2021, Google will send direct email notifications to Williams College Google users… Continue reading »
On October 1st, Google will change its videoconferencing tool to return it to its pre-COVID level of service. After 9/30, you will not be able to use a phone to call into a Google Meet (although the Meet app on a smart phone will continue to work) and Meet sessions… Continue reading »
The expanded tiled layout now lets web users simultaneously see up to 16 participants at once. It is available from the Meet preferences, layout option. Previously we recommended the Google Meet Grid View extension. The new built in tiled layout is a better option as it’s… Continue reading »
Williams relies on cloud-based partners to provide vital services to our community, never more so than in this time of remote learning and distributed work. As many millions of students, instructors and staff members across the globe are increasing the use of and reliance on these technologies, our partners have… Continue reading »
Google Chat is an instant messaging tool that helps groups of people coordinate their communication. Chat works in your computer browser and in mobile apps for Android and iOS. Chat keeps all your messages in sync no matter which devices you use, even if you switch between them. Rooms can… Continue reading »
As of June 14th you may notice that when you sign in to your Williams College G Suite account the screen looks slightly different. Some of the changes will include tweaks to the Google logo, an outline around the text field, and center alignment of all items on the screen. Continue reading »
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