Policies

Emergency Access of Information

Williams College strives to ensure information privacy for its computer users.  Occasionally legitimate reasons arise that require access to information held on college systems. These exceptions may be required based on legal action (such as a court order), may involve the health and/or safety of an individual or group, or be prompted by urgent college

Continue Reading →

Williams College Google Drive Use Policy

Data owned, used, created or maintained by the College is classified into the following four categories (see the Williams College Confidentiality Policy for more detail) PROTECTED and NOT Approved for Williams College Cloud Storage (ex. Google Drive, Dropbox, etc.) State and Federal laws and some contracts impose stringent requirements for protecting certain types of information. 

Continue Reading →

Deployment and Purchasing Policies for Copiers/MFPs

OIT now maintains the college “copier” budget. Please do not use your own department funds to buy any copiers or multi-function devices. If you need a multi-function device, or need to upgrade an existing copier, contact OIT by emailing desktop@williams.edu.

Continue Reading →

Computing Ethics and Responsibilities

All members of the Williams Community should read, understand, and abide by the Computing Ethics & Responsibilities policy. It is a policy designed to protect everyone from malicious computing activities. Violation of Computing at Williams policies or procedures may result in the revocation of your computing privileges and/or other disciplinary action.

Continue Reading →

Copyright Infringement and File Sharing

Williams regularly receives Digital Millennium Copyright Act (DMCA) notices. Don’t let your computer be a file serving source. The College must respond to DMCA notices and pre-litigation letters.

Continue Reading →

Data Jack Policy

OIT will no longer keep every single data jack on campus active. This policy has already been in effect in all student housing and has had no impact on our students.  We anticipate the same result for faculty and staff. Why are we doing this? Currently we maintain over 800 data switches across campus in

Continue Reading →

Conference Phone Policy

Conference phones can be valuable aids for employees who have meetings with large groups of people. However, given the cost of these devices, OIT will only fund the purchase of conference phones when their use meets a certain level of need.  Not all locations need a permanent conference phone, but can be served by one

Continue Reading →

OIT Headset Policy

Headsets can be valuable aids for employees who use the phone system frequently in their work. However, given the cost of these devices, OIT will only fund the purchase of headsets when they are necessary for the employee to effectively carry out their responsibilities.  Below is the current policy followed by OIT for headset replacement/procurement.

Continue Reading →

Academic Poster Printing Policy

Posters used for conference poster presentations, departmental thesis poster sessions, research poster sessions and specific class assignments are eligible for free printing through ITech. These posters are considered to be academic posters. There’s more information available here as well as a signup sheet to make an appointment to print, or contact the Instructional Technology group

Continue Reading →

Glow accounts for non-Williams users

Glow can be used to organize information, communicate with participants, conduct surveys, administer quizzes , manage projects, etc. There are circumstances where course instructors and Williams organization leaders may want to share this functionality with participants from both the Williams community and the wider community. Here are typical examples and suggested approaches: If only a

Continue Reading →

Guiding principles on the role of future technologies on pedagogical developments

Appendix 2 of the 2013-14 Annual Report of the Committee on Educational Policy The  CEP  is  wholly  in  favor  of  supporting  faculty  as  they  explore  current  and  future technologies  in  the  development  of  new  pedagogical  models.    We  recognize  that there  are  many  exciting  benefits  that  may  arise  out  of  such  experiments,  and encourage  individual  faculty 

Continue Reading →

NO Domain Whitelist

OIT will NOT whitelist any domain to bypass the spam protection of our spam filtering appliance.  See SPAM Filtering and Why OIT does NOT whitelist a domain.

Continue Reading →

Williams College Information Security Plan

I. Overview This Information Security Plan (the “Plan”) describes Williams College’s safeguards to protect confidential personal information. Confidential Personal Information (“CPI”), for purposes of this Plan, includes the following categories of information: Customer Information is defined in the Gramm-Leach-Bliley Act (GLBA) to include any nonpublic personal information that the College obtains from a customer in

Continue Reading →

Privacy Policy

OIT respects your privacy and has put safeguards in place to protect it. Members of the community also need to protect the privacy of everyone on the Williams College network by keeping passwords secret and using college resources appropriately.

Continue Reading →

Printer Allocation

OIT will provide networked, post-script-capable, laser printers for workgroups. Printers will be located such that there is a workgroup printer convenient to all college employees who make use of printing. See the full policy for exceptions and support issues.

Continue Reading →

Downtime Policy

The Office for Information Technology (OIT) works hard to minimize downtime for the campus. But only through regular maintenance, which sometimes requires downtime, can we ensure maximum uptime for the network and all systems. Often the maintenance work requires contact with vendors or consultants during the work.

Continue Reading →

Communication Device Policy

Devices are provided for business use and must be used primarily for business purposes. A supervisor requesting a communication device for an employee should document that the individual needs the device for his/her job.

Continue Reading →

Electronic Device Policy

As part of our ongoing effort to keep up with recent innovation, the College will now allow the purchase of tablets (e.g. iPad or Androids), e-readers (e.g. Kindle or Nook) and laptops, so long as their use is primarily for academic, research, or business purposes. This does not include cell / smart phones (which is covered under a different policy). Also, because the College provides extensive wi-fi coverage, the College ordinarily will not cover the cost of a cellular data plan for any device.

Continue Reading →