Office for Information Technology


Please reread these policies from time to time. The specifics of the documents are subject to review and change.

Computing Ethics and Responsibilities

All members of the Williams Community should read, understand, and abide by the Computing Ethics & Responsibilities policy. It is a policy designed to protect everyone from malicious computing activities. Violation of Computing at Williams policies or procedures may result in the revocation of your computing privileges and/or other disciplinary action.

full article »

Copyright Infringement and File Sharing

Williams regularly receives Digital Millennium Copyright Act (DMCA) notices. Don’t let your computer be a file serving source. The College must respond to DMCA notices and pre-litigation letters.

full article »

Academic Poster Printing Policy

Posters used for conference poster presentations, departmental thesis poster sessions, research poster sessions and specific class assignments are eligible for free printing through itech. These posters are considered to be academic posters.  Posters created to advertise department or student events are not classified as academic and should be printed at the Copy Center in the more »

Glow accounts for non-Williams users

Glow can be used to organize information, communicate with participants, conduct surveys, administer quizzes , manage projects, etc. There are circumstances where course instructors and Williams organization leaders may want to share this functionality with participants from both the Williams community and the wider community. Here are typical examples and suggested approaches: If only a more »

Guiding principles on the role of future technologies on pedagogical developments

Appendix 2 of the 2013-14 Annual Report of the Committee on Educational Policy The  CEP  is  wholly  in  favor  of  supporting  faculty  as  they  explore  current  and  future technologies  in  the  development  of  new  pedagogical  models.    We  recognize  that there  are  many  exciting  benefits  that  may  arise  out  of  such  experiments,  and encourage  individual  faculty  more »

NO Domain Whitelist

OIT will NOT whitelist any domain to bypass the spam protection of our spam filtering appliance.  See SPAM Filtering and Why OIT does NOT whitelist a domain.

full article »

Williams College Information Security Plan

I. Overview This Information Security Plan (the “Plan”) describes Williams College’s safeguards to protect confidential personal information. Confidential Personal Information (“CPI”), for purposes of this Plan, includes the following categories of information: Customer Information is defined in the Gramm-Leach-Bliley Act (GLBA) to include any nonpublic personal information that the College obtains from a customer in more »

Privacy Policy

OIT respects your privacy and has put safeguards in place to protect it. Members of the community also need to protect the privacy of everyone on the Williams College network by keeping passwords secret and using college resources appropriately.

full article »

Emergency Coverage

When the college is officially closed for non-essential personnel or when offices are closed but classes are in session, OIT will make every attempt to provide emergency coverage.

full article »

Printer Allocation

OIT will provide networked, post-script-capable, laser printers for workgroups. Printers will be located such that there is a workgroup printer convenient to all college employees who make use of printing. See the full policy for exceptions and support issues.

full article »

Downtime Policy

The Office for Information Technology (OIT) works hard to minimize downtime for the campus. But only through regular maintenance, which sometimes requires downtime, can we ensure maximum uptime for the network and all systems. Often the maintenance work requires contact with vendors or consultants during the work.

full article »

Communication Device Policy

Devices are provided for business use and must be used primarily for business purposes. A supervisor requesting a communication device for an employee should document that the individual needs the device for his/her job.

full article »

Electronic Device Policy

As part of our ongoing effort to keep up with recent innovation, the College will now allow the purchase of tablets (e.g. iPad or Androids), e-readers (e.g. Kindle or Nook) and laptops, so long as their use is primarily for academic, research, or business purposes. This does not include cell / smart phones (which is covered under a different policy). Also, because the College provides extensive wi-fi coverage, the College ordinarily will not cover the cost of a cellular data plan for any device.

full article »

Deployment & Purchasing Policies for Copiers/MFPs

OIT now maintains the college “copier” budget. Please do not use your own department funds to buy any copiers or multi-function devices. If you need a multi-function device, or need to upgrade an existing copier, contact OIT by emailing

full article »