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Office for Information Technology

Policies

Please reread these policies from time to time. The specifics of the documents are subject to review and change.

NO Domain Whitelist

OIT will NOT whitelist any domain to bypass the spam protection of our spam filtering appliance.  See SPAM Filtering and Why OIT does NOT whitelist a domain.

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File Sharing and Copyright Violations

Williams regularly receives Digital Millennium Copyright Act (DMCA) notices. Don’t let your computer be a file serving source. The College must respond to DMCA notices and pre-litigation letters.

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Computing Ethics and Responsibilities

All members of the Williams Community should read, understand, and abide by the Computing Ethics & Responsibilities policy. It is a policy designed to protect everyone from malicious computing activities. Violation of Computing at Williams policies or procedures may result in the revocation of your computing privileges and/or other disciplinary action.

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Williams College Information Security Plan

I. Overview This Information Security Plan (the “Plan”) describes Williams College’s safeguards to protect confidential personal information. Confidential Personal Information (“CPI”), for purposes of this Plan, includes the following categories of information: Customer Information is defined in the Gramm-Leach-Bliley Act (GLBA) to include any nonpublic personal information that the College obtains from a customer in more »

Privacy Policy

OIT respects your privacy and has put safeguards in place to protect it. Members of the community also need to protect the privacy of everyone on the Williams College network by keeping passwords secret and using college resources appropriately.

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Emergency Coverage

When the college is officially closed for non-essential personnel or when offices are closed but classes are in session, OIT will make every attempt to provide emergency coverage.

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Printer Allocation

OIT will provide networked, post-script-capable, laser printers for workgroups. Printers will be located such that there is a workgroup printer convenient to all college employees who make use of printing. See the full policy for exceptions and support issues.

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Downtime Policy

The Office for Information Technology (OIT) works hard to minimize downtime for the campus. But only through regular maintenance, which sometimes requires downtime, can we ensure maximum uptime for the network and all systems. Often the maintenance work requires contact with vendors or consultants during the work.

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Communication Device Policy

Devices are provided for business use and must be used primarily for business purposes. A supervisor requesting a communication device for an employee should document that the individual needs the device for his/her job.

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Electronic Device Policy

As part of our ongoing effort to keep up with recent innovation, the College will now allow the purchase of tablets (e.g. iPad or Androids), e-readers (e.g. Kindle or Nook) and laptops, so long as their use is primarily for academic, research, or business purposes. This does not include cell / smart phones (which is covered under a different policy). Also, because the College provides extensive wi-fi coverage, the College ordinarily will not cover the cost of a cellular data plan for any device.

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Deployment & Purchasing Policies for Copiers/MFPs

OIT now maintains the college “copier” budget. Please do not use your own department funds to buy any copiers or multi-function devices. If you need a multi-function device, or need to upgrade an existing copier, contact OIT by emailing desktop@williams.edu.

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